HR Operations Team Lead

The HR Operations Team Leader is responsible for the effective management of operational processes related to payroll, reporting, and time tracking. This role will lead a 3-person operations team, ensuring timeliness, compliance with labor law regulations, and high-quality data and reports for management and supporting departments.

This is a fully on-site position from Warsaw office!

✅ Scope of Responsibilities:

• Payroll & Compliance
  • Oversight of the payroll process in cooperation with an external accounting firm / finance department
  • Ensuring the accuracy and timeliness of payroll, overtime payments, allowances, and bonuses
  • Monitoring compliance of payroll processes with labor law regulations
  • Verification of employee documentation (employment contracts, annexes, time records, medical certificates, OHS documentation)
  • Cooperation with the Legal and HR departments regarding legal changes and procedures
  Reporting & Analysis
  • Preparation of recurring operational and payroll reports (labor costs, overtime, absences, FTE)
  • Data analysis and identification of irregularities and areas for optimization
  • Ensuring high data quality within operational systems
  • Reporting results to management
  Team Management
  • Direct management of a 3-person operations team
  • Planning team workload and setting priorities
  • Providing substantive support and developing team competencies
  • Monitoring task execution and team KPIs
  Processes & Systems
  • Implementation and optimization of operational processes (time tracking, payroll, reporting)
  • Working with HR/payroll systems (e.g., Enova, Humanity)
  • Participation in process automation and system integrations
  • Creating and updating operational procedures

✅ Requirements:

• Minimum 3–5 years of experience in operations, payroll, or HR Operations
• Experience in team management (minimum 2–3 people) – nice to have
• Very good knowledge of payroll processes and time tracking
• Knowledge of Polish labor law regulations (practical experience is a plus)
• Strong analytical and reporting skills
• Very good command of Excel / reporting tools
• Experience working with HR/payroll systems (Enova)
• High attention to detail, accountability, and a process-oriented mindset

✅ What we offer:

✔️ Official employment and full medical insurance;

✔️ Competitive salary;

✔️ Working in a dynamic International company;

✔️ Birthday celebration present;

✔️ Ability for career and professional growth within the company;

✔️ Sportscard (Multisport) - partly covered & team-building events and activities;

✔️ Sunny, spacious office;

✔️ Wedding and newborn gifts;

✔️ Time for proper rest and 20-26 working days of annual vacation, maternity leave support;